Manage Employee Types And Subtypes
Employee Type and Subtype: An employee type is defined by the nature of employment or work. Employee types and their subtypes are generally classified according to how the business is organized in an organization. Some of these types include permanent full-time, permanent part-time, outsourcing, fixed-term or contract, consultant, interns, trainees, freelancers, etc.
The administrator must define employee type before creating any user, be it an internal or external. In the administration section, administrator can classify employee types and their subtypes for internal, external and both (both internal and external) users. The application also allows to set the range of users for these types in such a way that each range should follow a chronological order for setting number of users.
For example, if an employee type (say permanent full-time) is defined for 1-100 range for all internal users, the next employee type (say contract) should start at 101. The sequence must be coordinated between internal and external range for ‘Both’ employee type. You cannot disturb a sequence in between the middle. There is no such procedure of sequence for defining the range for employee subtype.
Add Employee Type
You can add employee types for internal, external or both users in your organization, if you are authorized to access the Employee Type on the ADMINISTRATION tab.
To add employee type:
- On the menu, click the ADMINISTRATION tab and then click General.
- Click the Employee Type tile. The Employee Type page displays.
- Click the New button. The BASIC INFORMATION section appears.
- Provide the following information and click Save.
| Field | Description |
|---|---|
| Employee Type | Enter the name of the employee type. |
| Type Availability | Specify type of users for which you are creating employee type. Select any of the following based on users included in the employment type, from the dropdown list. • Internal: Select this field, if you want to add this employee type to internal users alone. Upon the selection, the Internal Range field gets enabled. • External: Select this field, if you want to add this employee type to external users alone. Upon the selection, the External Range field gets enabled. • Both: Select this field, if you want to add this employee type to both internal and external users. Upon the selection, Internal Range and External Range fields get enabled. |
| Internal Range | Enter the internal users’ range for this employee type when you select either Internal or Both in the Type Availability field. |
| External Range | Enter the external users’ range for this employee type when you select either External or Both in the Type Availability field. |
| Notes | Enter additional explanation or any other information for this employee type. |
Note: You must follow a chronological order for setting number of users for each employee type. You cannot assign a range already used for a specific employee type. See Employee Type section for more information.
After clicking Save, a Success Message displays indicating that Your Information Saved Successfully. Click Ok to acknowledge the message.
After clicking Save, the Employee SubType section appears under the BASIC INFORMATION section on the Employee Type page.
Add Employee Sub Type
- On the menu, click the ADMINISTRATION tab and then click Employee Type on the sub-menu. The Employee Typepage displays.
- Select an employee type record in which you want to create sub type and then click the Edit button. The Employee SubType section appears under BASIC INFORMATION on the Employee Type page. (Click symbol to collapse the BASIC INFORMATION section).
- Click button. The Employee Sub Type pop-up window appears.
- Provide the following information in the Employee Sub Type pop-up window and click Save.
| Field | Description |
|---|---|
| Employee Type | You need not to enter these fields as the information automatically gets filled up. |
| Type Availability | You need not to enter these fields as the information automatically gets filled up. |
| Internal Range | You need not to enter these fields as the information automatically gets filled up. |
| External Range | You need not to enter these fields as the information automatically gets filled up. |
| Employee Sub Type | Enter the name of the employee sub type. |
| Description | Enter the description for the employee sub type |